Privacy Policy

Last updated: October 17, 2025

Introduction

Look, we get it – nobody actually enjoys reading privacy policies. But here's the thing: we're architects who value transparency in both our designs and our business practices. So we've tried to keep this straightforward and honest about what we do with your info.

At Kyron Valen Quinthos Architecture, we're committed to protecting your personal information. This policy explains how we collect, use, and safeguard any data you share with us through our website or during our professional interactions.

Information We Collect

When you reach out to us or use our website, we might collect:

  • Contact Details: Your name, email, phone number, and mailing address – basically the stuff we need to actually get back to you
  • Project Information: Details about your project needs, site location, budget range, and design preferences you share during consultations
  • Technical Data: IP address, browser type, device info – the usual website analytics stuff that helps us understand how people use our site
  • Communication Records: Emails, phone call notes, meeting summaries – we keep these so we don't lose track of what we've discussed

How We Use Your Information

We're not in the business of selling data – we're architects. Here's what we actually do with your information:

  • Respond to your inquiries and provide architectural services you've requested
  • Prepare proposals, contracts, and project documentation
  • Coordinate with contractors, engineers, and other consultants on your behalf
  • Send project updates, appointment reminders, and relevant sustainability insights
  • Improve our website functionality and user experience
  • Comply with professional licensing requirements and legal obligations
  • Occasionally share our newsletter with design tips and project updates (but only if you've opted in)

Information Sharing & Disclosure

We don't sell or rent your personal information to third parties. Period. However, we may share your data with:

  • Project Partners: Engineers, consultants, contractors – people who need to know project details to do their jobs
  • Service Providers: Cloud storage, email services, accounting software – the tools that help us run our practice efficiently
  • Legal Requirements: If we're legally required to disclose information by court order or regulatory authority
  • Professional Bodies: Ontario Association of Architects and other regulatory organizations as required for licensing compliance

All third parties we work with are contractually obligated to keep your information secure and confidential.

Data Security

We take reasonable precautions to protect your information, including:

  • Secure SSL encryption for our website
  • Password-protected systems and encrypted file storage
  • Limited access to personal data – only team members who need it for their work
  • Regular security audits and software updates

That said, no system is 100% foolproof. We do our best, but can't guarantee absolute security over internet transmissions.

Your Rights & Choices

Under Canadian privacy law (PIPEDA), you've got rights:

  • Access: You can request a copy of the personal information we hold about you
  • Correction: If something's wrong or outdated, let us know and we'll fix it
  • Deletion: Ask us to delete your data (though we may need to keep some records for legal or professional reasons)
  • Opt-Out: Unsubscribe from marketing emails anytime – there's a link at the bottom of every newsletter
  • Withdraw Consent: Change your mind about how we use your data (may affect our ability to provide services)

To exercise any of these rights, just shoot us an email at contact@kyronvalenquinthos.info or call us at (416) 555-0127.

Cookies & Tracking

Our website uses cookies – small text files that help the site remember your preferences and understand how you use it. We use:

  • Essential Cookies: Necessary for the site to function properly
  • Analytics Cookies: Help us see which pages are popular and how visitors navigate the site
  • Preference Cookies: Remember your settings and choices

You can control cookies through your browser settings, though disabling them might affect how the website works for you.

Data Retention

We keep your information for as long as necessary to provide services and meet legal requirements. Generally:

  • Active client project data: Duration of the project plus 7 years (standard architectural practice requirement)
  • Inquiry information: Up to 2 years if no project proceeds
  • Marketing communications: Until you unsubscribe or request deletion
  • Financial records: 7 years per Canadian tax law

Children's Privacy

Our services aren't directed at anyone under 18, and we don't knowingly collect information from minors. If you believe we've accidentally collected data from a child, please contact us immediately so we can remove it.

Changes to This Policy

We may update this privacy policy occasionally to reflect changes in our practices or legal requirements. When we do, we'll post the updated version here with a new "last updated" date at the top. If there are significant changes, we'll let active clients know via email.

It's worth checking back here once in a while – we promise to keep it readable.

Contact Us About Privacy

Got questions, concerns, or want to exercise your privacy rights? We're here to help and happy to chat about how we handle your information.

Kyron Valen Quinthos Architecture

1245 Queen Street West, Suite 402

Toronto, ON M6K 1L5

Email: contact@kyronvalenquinthos.info

Phone: (416) 555-0127

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